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Due diligence checklist for venture capital

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    In venture capital, deal sourcing often gets all the glory for being the fundamental business driver. However mundane, though, it’s really due diligence at the heart of a good VC business.

    VC due diligence is challenging, and it’s often seen as grunt work. For VCs looking at early-stage companies, getting all the information about the company’s worth and standing can be especially demanding. But once you have a good process for conducting due diligence, it’s a lot less taxing and can be a lot more enjoyable. With a good VC due diligence process, you’re safeguarding your firm from bad investments and finding new value in strong, thriving, and reputable companies.

    Due diligence is beneficial both for venture capital firms and the companies seeking investment. It determines the valuation of the company and—if done thoroughly—provides a clear picture of the risk. 

    Venture capital due diligence is an essential step in making good investments. To make it less overwhelming and time-consuming, it can help to start with a vetted checklist to make sure you don’t miss any important details. 

    In this article, you’ll find a VC due diligence checklist that covers all your bases and breaks down the due diligence process into more manageable chunks. 

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    What makes the venture capitalist due diligence process unique?

    VC fundraising and investing take time and resources. It’s a VC’s primary responsibility to use investor funds wisely, which means not wasting time and money pursuing portfolio companies that aren’t sound.

    No matter how deal origination happens—whether it comes in through a VC’s own effort, or from a broker, investment bank, limited partner, or the founder of a current portfolio company—the investment proposal must go through a screening process. And because venture capital investment is riskier by nature, VC due diligence typically involves multiple rounds of screening. 

    This initial screening process filters out companies that don’t immediately fit the VC fund’s investment thesis, but it should also filter out any companies that are waving red flags.

    If the company makes it through the first round of screening, the proposal is passed on to other members of the deal team for closer analysis. The deal team is looking for any potential problems around the product, market fit, business model, or management team. They are also assessing the projected growth of the company, potential risks (both current and future risk factors), and the probability of liquidating the investment in three to five years. At this point in the screening, the deal team may also meet with the startup founder or founders.

    This detailed assessment will be documented and sent to the investment committee and the fund supervisory board to weigh in. Based on this insight, they will determine if the company is worth pursuing—and if it is, the rest of the due diligence process will commence.

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    The next step for the deal team is to create a detailed questionnaire and send it with their standard form or due diligence request to the founders or managers of the target company. Once the deal team receives the completed questionnaire and all requested documentation from the company, they will summarize the findings in a deal qualification memorandum. This is typically the trigger point for the VC firm to talk to the startup about deal terms and present a term sheet.

    Even if the VC firm and the company agree on terms, and the company signs the term sheet—venture capital due diligence is still not done. The final stage of due diligence, external due diligence, comes after the term sheet has been signed.

    VC due diligence may take weeks or months. It can take only a couple of meetings to determine that the company isn’t a good fit. Or if the deal came from a cold pitch, it may take months of the deal team’s time to gather all the information. All in all, a VC can count on spending at least 20 hours of due diligence. Often much more time is required. And there is no benefit to rushing through this process or taking shortcuts.

    Pass/fail screening questions for VC deal teams

    As you can see, VC due diligence can be a long, complex process. It’s helpful to weed out the bad fits quickly to keep the deal team focused on the deals most likely to result in returns. 

    The very first thing a VC should do when a deal comes to light is to check it against the VC fund’s investment thesis and focus areas.

    • Stage of the company
    • Geography
    • Financial profile
    • IPO plans
    • Industry or sector
    • Customer base
    • Market size

    Also, consider the quality of the referral. Have you closed quality deals through this referral source in the past? If so, that’s a good sign that further due diligence may be in order. Does the company have any unusually strong partnerships or supplier relationships? Do they have strong customer traction? These are also signs that your deal team should continue with due diligence.

    Use these filters and questions to screen startup companies and filter out the obvious no-gos quickly. And for the companies that pass initial inspection, use the answers to these questions to ask more targeted questions during the rest of the due diligence process.

    What is a venture capital due diligence checklist?

    In a nutshell, a VC due diligence checklist is another tool in your firm’s toolkit that helps assess and analyze potential investments. Like a flight checklist for a pilot, or a pre-op checklist for a surgeon, a checklist for VC due diligence makes sure no important steps are skipped. 

    A standard due diligence checklist will include financial, legal, tax, and asset-related data—but depending on the VC fund, deal type, and target company, you will likely add more categories to that list. For example, unlike PE firms, VCs often look more closely at the startup founder. VCs also often want to know more information about marketing and sales.

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    Your due diligence checklist should be as comprehensive as possible to leave nothing to chance. And the bigger the deal is, the longer your checklist will be. For example, a company raising Series D funds will require more due diligence than a company raising Series A.

    In a due diligence checklist, most of the items will be questions and requests for information that the VC deal team will send to the company they are evaluating. Some of the checklist items, however, will be things the deal team needs to look into on their own.

     

    Which parts of due diligence does this checklist include?

    Most VC due diligence checklists will cover these basic areas:

    • Finance
    • Tax
    • Legal
    • HR
    • Assets
    • IT
    • Products and services
    • Marketing and sales

    VC due diligence checklist

    Use this template as a starting point for your own VC firm’s due diligence checklist. To keep everyone on the same page, be sure to put your final checklist in a centralized, shared location (like your customer relationship management platform).

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    Financials

    A startup’s finances are often the most important piece of the investment puzzle, so the finance portion of your due diligence checklist will likely be the longest and most complex.

    • Financial projections
    • Financial history
    • Income statement 
    • Cash flow statements
    • Balance sheet
    • Any additional financial statements
    • Outstanding contracts (for supplies, materials, etc.)
    • Inventory
    • Purchase agreements
    • Accounts payable
    • Schedule of bad debt and/or write-offs
    • Customer information, including contracts and invoices
    • Current accounting system
    • Any funding by angel investors

     

    Tax

    • Federal tax returns from the last three years
    • State and local tax returns from the last three years
    • Any correspondence with tax authorities since the founding of the company
    • Research and development credit reports
    • Last two periods of 409A valuation reports

     

    Legal

    This section covers the legal and regulatory issues surrounding the company.

    • Location of the startup’s headquarters
    • Antitrust and regulatory issues
    • Compliance with statutes and regulations
    • Environmental issues
    • Insurance policies
    • Licenses and permits
    • Pending litigation
    • Articles of incorporation
    • Bylaws and amendments
    • Annual reports
    • Listing of shareholders and percentages owned
    • Any partnership agreements

     

    Human Resources

    This section covers employees, management structure, and benefits.

    • Organizational chart
    • Management structure
    • Current employees, employment agreements, and salary schedules
    • Current contractors, consultants, and other outsourced professionals
    • Employee benefits packages
    • Workers comp and unemployment claims history
    • Resumes of employees
    • Nondisclosure agreements 
    • Future hiring plans
    • Open offers of employment that have not yet been accepted

     

    Assets

    This section includes the tangible and intangible assets of the company, including intellectual property, real estate, inventory, and equipment.

    • Trade secrets
    • Copyrights
    • Patterns
    • Trademarks 
    • Industrial designs
    • Real estate (both owned and leased properties)
    • Inventory in the current period
    • Equipment (both owned and leased)
    • Schedule of fixed assets with location
    • Material contracts
    • Any other assets

     

    Information Technology

    In this section, all information technology hardware, software, and plans should be accounted for.

    • Software used by the company
    • Software licenses owned
    • Analysis of current IT system
    • Data management and data security practices
    • Agreements with outside IT companies
    • Documentation of disaster recovery plan 

     

    Products and services

    This section is dedicated to revenue streams, and the products and services the company provides in the marketplace.

    • Current products and services
    • Planned products and services
    • Discontinued products and services
    • Sales volume
    • Profitability of all products and services
    • Market share by product and service
    • Any regulatory documentation related to products and services

     

    Marketing and sales

    In this section, you’ll learn about marketing initiatives and sales the company is already managing, the key metrics around them, and what their future plans are.

    • Lifetime customer value (LCV)
    • Customer acquisition cost (CAC)
    • Current marketing strategy
    • Breakdown of traction by marketing tactic
    • Cost to execute the marketing strategy
    • Planned marketing strategy
    • Current sales strategy
    • Current sales processes
    • Cost to execute sales strategy 
    • Planned changes to sales strategy

     

    Competition

    This section should give you all the information you need about the company’s position against its competitors.

    • List of primary competitors
    • SWOT (strengths, weaknesses, opportunities, and threats) analysis 
    • Current market share
    • Analysis of potential future market share

     

    Founder background

    Unlike in private equity, in venture capital the founder’s (or co-founders’) personal background and brand matter a great deal. In this section, you’ll learn more about the founder of the company you’re evaluating.

    • Professional background of the founder(s)
    • Publicly shared personal background of the founder or co-founders
    • Qualitative assessment of the founder’s or co-founders’ passion for the company
    • Exit strategy
    • Geographic location of the founder or co-founders
    • What the founder or co-founders say they want from a VC

    Secure better deals with a VC due diligence checklist

    An effective due diligence checklist for VC should ensure that no critical information is overlooked when your deal team is evaluating the viability of a potential portfolio company. Use this due diligence checklist template as your starting point to spot problems and red flags before they cost your firm time and money—or worse, become legal issues.

    You’ll be in a better position to invest in sound, reputable businesses that are positioned to grow—and make your firm look good to investors and potential investors.

    Before you ever reach the due diligence stage of evaluating potential investment opportunities, however, there are innumerable workflows that make up the pre-diligence process. Relationship intelligence CRM platforms like Affinity support your team by

    Learn how relationship intelligence can make a difference for your firm before you even start your due diligence. Talk to an Affinity team member today to learn more.

    close deals faster with a CRM driven by relationship intelligence. Want to learn how? Click here to talk to our team now

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