The VC’s guide to fundraising

2025 | Best practice guide

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A tougher market demands new strategies

After an exuberant start to the decade, private capital fundraising has seen a significant decline over the past two years. As of June 30, 2024, venture capital (VC) firms raised $80.5 billion year-to-date, on track for a nine-year fundraising low.

Graph: US VC Fundraising Activity
Souce: Pitchbook

There are however some bright spots amidst the gloom. Venture Capital Journal recently reported: “While most venture firms had to contend with a serious fundraising contraction in the past year, Sequoia Capital had no trouble growing the assets of its evergreen fund by 30% to nearly $18 billion.”

But this is the exception, not the rule. When we surveyed almost 300 dealmakers on their top three fundraising challenges, they told us:

  1. There is a growing need to prove the value of existing funds, which is difficult when exits remain sluggish.
  2. Limited partners (LPs) are investing in other asset classes with more predictable and/or favorable returns.
  3. There is a perceived lower value in venture capital and private equity growth.

These are not insignificant challenges. However, investor sentiment suggests that the market may soon start to pick up. Asked whether they see conditions improving throughout 2024, the majority of those we surveyed are optimistic:

  • 52% see more opportunity to raise a fund.
  • 14% see less opportunity to raise a fund.
  • 34% see the same opportunity to raise a fund.

As for how many will fundraise, 32% of the firms we surveyed identified it as a top three priority for 2024, a slight increase from 29% the year prior. This was far below new deal sourcing (87%) and network building (68%) as a front-of-mind task—but it does represent almost a third of firms that will need to optimize their fundraising efforts over the coming months.

Those that achieve their fundraising goals in 2025 will be the ones that:

  • Prove the value of their fund and abilities as an investor (regardless of macroeconomic conditions).
  • Differentiate their fund from the current broader perception of private capital.
  • Identify, connect, and build relationships with LPs that are ready and willing to invest.
Open quote icon

We take a long-term view. You have to if you want to succeed in private equity. Fundamentally, we believe that there is long-term viability and sustainability in the asset class. You are transforming businesses, but transformation does not happen overnight.

Oliver Gardey
Head of Private Equity
Fund Investments
ICG Enterprise Trust
source
Oliver Gardey, Head of Private Equity at Intermediate Capital Group (ICG)

Sentiment is high among dealmakers, with 95% of private capital professionals that Affinity surveyed expecting to do the same or more deals this year compared to 2023. While the market continues to shift—rates are going down, albeit slowly—many investors have reason to feel bullish. 

Private equity firms face a longer runway when it comes to securing the right deals. Top firms are using this time to conduct more thorough research to identify deals earlier and then build relationships with prospective companies. To do this well requires a balance between data, technology, and relationships—the three best practices covered in this guide.

The VC’s guide to fundraising in 2025

3 fundraising best practices

Using tried-and-tested best practices from top tier firms, this guide walks through how to source LPs in the current market and build long-lasting relationships for continued joint success. It also considers the role of AI and technology in streamlining the fundraising process so your team can focus on the activities that will secure the LPs you need to meet your fund’s target.

01

How to source limited partners

02

How to optimize the limited partner experience

03

How to use AI to support fundraising

The VC’s guide to fundraising in 2025
chapter 01

Whether you’re an emerging or established fund manager, the principles of LP sourcing remain the same. Your first investor will help define your fund—and time is of the essence to find them. Differentiation matters and your fund’s strategy needs to be easy to understand and remember. Finally, relationships and warm introductions are critical, which raises the question of how well you know and can utilize your network.

Prioritize finding your cornerstone

When it comes to fundraising, time is an incredibly valuable resource. Securing your cornerstone investor can be the toughest–and most timely–stage of raising a fund. This is the investor who commits to a certain amount of investment in advance. General partners (GPs) have shared that it’s common to hear “Let’s chat when you have your cornerstone” as they begin their fundraising journey.

Joe Schorge, Founder and Managing Partner at Isomer Capital, notes, “If I can find someone who will put that first money up, who will really cornerstone [the fund] and be a reference point, [then] we can do a few deals and show other investors, [and] get some traction.”

The challenge is that it can be hard to know who will be your cornerstone because there’s not much information out there on their ticket sizes in other funds. To make the most of the information your team can gather, automate how you collect fundraising data in your customer relationship management platform (CRM)—and include communication activity and enriched data fields to make more informed decisions about which LPs to pursue.  

Automate data collection and analysis

Affinity automatically creates CRM records for every person and company you interact with via emails or meetings, enriching these records with essential data for managing your fundraise. It lets you create, track, and filter LP selection criteria—like industry, location, and potential investment size—making it easy to prospect for potential LPs.

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The VC’s guide to fundraising in 2025
chapter 01

Communicate a strategy that is clear and differentiated

There’s no doubt that the continued economic uncertainties make it more difficult to raise capital. Interest rates are not falling as fast as they rose, exits are stalled, and many firms are struggling to prove value on their current portfolios (the most commonly cited challenge in Affinity's 2025 predictions report). But as Speedinvest’s Fundraising Manager, Katharina Porenta puts it, “The more chaotic it is out there, the more important [it] is actually to have this really good plan and strategy and to be able to communicate it to LPs.” 

PitchBook outlines the attributes that LPs seek when assessing this competitive edge, highlighting “a differentiated point of view, access to a unique network, relevant industry experience, and personality attributes.” All should be present when conducting LP outreach.

For firms moving beyond their first fundraise, this focus on differentiation matters throughout the fund’s lifecycle. The story of a fund’s unique success is built over time and should be communicated as such. Porenta says, “In the end the fundraiser is the result, not really of the last 12 months but of the last 12 years.”

Lead with warm introductions to open doors and increase diversity

While data from European Women in VC suggests that the majority of VC-LP interactions right now are male, strides are being taken to change this. Warm introductions are the key to expanding your network and sourcing more diverse LPs. Speaking at a recent roundtable, one female VC reported: “LPs convince other LPs, and so if you start with more women, they’ll bring in more women.” 

Starting close to home is critical. Speedinvest’s Porenta advises: “You always want to start with your local network”—meaning that you begin by sourcing LPs from a first-degree network of founders and referrals. Even after twelve years in business, about a third of Speedinvest’s LPs are domestic (the firm is headquartered in Vienna, Austria). Porenta recommends fundraising managers make the most of their home networks before venturing further afield. 

Illuminating hidden pathways with Inferred Connections

In a highly competitive fundraising market, a warm introduction can be the difference between getting a commitment from an LP or not. Affinity’s AI-driven algorithms analyze communications data at scale to calculate relationship scores that help you identify the most promising paths to potential LPs. 

To add to the roster of potential warm introductions, Inferred Connections increases the size of your firm’s collective network even further by pulling in data about former colleagues from previous companies and roles.

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The VC’s guide to fundraising in 2025
chapter 01

Improve network visibility to harness relationships across your firm

Sourcing LPs via warm introductions is the goal—and technology is the key to achieving it. For example, Redalpine engages with hundreds of LPs throughout the fundraising process (mostly entrepreneurs and family offices) and having visibility into their entire collective network means they can harness relationships at scale for business opportunities.

With data automatically captured in the CRM, Redalpine’s GPs use engagement history, notes, and enriched data to shortlist the most promising LPs by criteria such as thesis relevancy, previous investments, or history of interest. 

Relationship intelligence, which analyzes a firm’s communication data to provide accurate relationship scores across the entire collective network, means Redalpine can tailor their outreach based on a personal connection through the firm.

Redalpine uses Affinity to track investment status and engagement by both organization and individual LP throughout the raise, using these data-driven insights to guide where they spend time and resources. This approach helped the team screen more than 3,500 LPs in a year for their last fund. In the words of Carlo Egle, Investment Manager at Redalpine, “Fundraising is easy to handle with Affinity. From the moment we first talk to a potential LP until the time they sign the subscription agreement, Affinity comes to the rescue.”

How top firms prove value and deliver results with Affinity

Affinity’s relationship intelligence, comprehensive engagement records, automation, and enriched data work to reduce the amount of time you spend sourcing and closing commitments with LPs. With Affinity mobile, you can access this information on the go. Find out how else Affinity can transform workflows across your firm. 

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The VC’s guide to fundraising in 2025
chapter 01

Tailor communications based on geography and culture

Email newsletters are one of the most popular forms of communication with potential and current LPs, helping to keep interested parties informed about a fund’s progress and performance. But there’s a science to making newsletters an effective channel.

Isomer Capital’s Joe Schorge notes that there’s a balance between keeping prospective investors informed and inundating them with information. He says, “LPs want sharp, relevant news that's of interest to them. Let them know when you’ve closed a deal, when you’ve hired someone. All of that is welcome news, whereas the same news weekly—just raising something to the top of someone’s inbox—is when it gets repetitive.”

Firms should also consider adapting their approach depending on LP location.This is because the pace and velocity of your pitch will be very different with LPs in the U.S. compared to other regions. Even in markets where the same language is spoken—Australia and the U.S. for example—the marketing approach should be tailored to the audience. 

For regions like the Middle East, where more firms are looking in pursuit of capital, narratives are important. What’s the actual impact of your investment strategy? Returns are important, but so is being purpose-driven and being able to tie your thesis to regional interests. All this should inform your communications plan with current and prospective LPs.

Finally, segmentation is critical to an effective newsletter strategy. Another GP explains, “We have a monthly newsletter that provides high-level news around the fund, but then we also have more specific newsletters to certain groups.” By optimizing relevance for each group of LPs, firms are more likely to see steady open and engagement rates from their email communications. 

Track engagement with a fully integrated tech stack

Affinity natively integrates with both Mailchimp and Eventbrite. Streamline LP communications by automatically syncing your Mailchimp and Affinity lists, and use Eventbrite to track RSVPs, view relationship insights on attendees, and manage event follow-ups in Affinity.

Depending on your specific needs, the Affinity API can be used to connect with other newsletter and event marketing tools.

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The VC’s guide to fundraising in 2025
chapter 01

Be systematic about how you keep in touch

As alluded to on earlier by Speedinvest, a successful raise begins with long-term thinking. The team at Buoyant Ventures closed their first fund in early 2023 and, since then, have taken a data-driven approach to tracking and collecting information on prospective deals as well as portfolio companies.

This approach helps them enhance the LP experience by tracking communication and engagement with their Fund II. Co-founder Amy Francetic explains, “These are folks who didn't invest in Fund I but who said they were interested in following us. So we try, in a very organized way, to give them updates, just like we're recommending with our portfolio companies. We stay engaged with them, so that when we’re ready to go out for the next fund, they've been getting regular updates from us already.”

Similarly, Future Planet Capital works from a ‘Dunbar list’ of the firm’s top current and prospective LPs. Peter Mitchell, Data Scientist at the University of Oxford and Head of Origination at Future Planet Capital explains, "We built an analytics dashboard to ensure that people that are on that list have regular contact, and we’ve highlighted dormant accounts so that we can push reminders for people that need to meet their respective contacts. That's been really, really helpful."

Stay connected with automated relationship triggers 

Affinity’s automated triggers notify you when relationship scores for key contacts fall below set thresholds, ensuring you stay connected with prospective LPs. With built-in reminders, you can ensure impactful follow-ups and maintain strong, lasting relationships with your LPs.

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The VC’s guide to fundraising in 2025
chapter 02

The needs and preferences of each LP will be different. But best practices are apparent in how you communicate and the efforts you go to in order to understand and deliver the information they require. Both these elements are critical to building the long-term relationships required for LPs to consider investing in your firm’s future funds.

Communicate openly and transparently at all times

PitchBook reports that LPs are taking a deeper interest in their underlying portfolio. Now more than ever, open and transparent communication are the keys to maintaining trust and engagement. Speedinvest’s Fundraising Manager, Katharina Porenta has found that “what’s important in retaining LPs is a certain honesty and communication.” 

Especially in a market where down rounds are more common, it’s important to be transparent even when conveying negative news. Porenta highlights, “We always try to communicate why something has been valued down and why we've adjusted a valuation, then also show them what we're working on currently to change that.“

Set and keep a cadence for communication

Regular updates help to solidify your firm’s brand reputation with your investors. A good rule of thumb is to send an update (structured by information preference, see below) once per quarter. This will help keep your firm top of mind and nurture the relationship for the long term.

Beyond this formalized reporting, sharing “real time, first-hand” information can give LPs a less lagging view of the current market. And as you build your reputation as a data-driven firm that routinely has the insights they’re looking for and updates them frequently, they’ll be more likely to re-commit for later funds. 

Structure updates to meet LP preferences

The metrics that matter to portfolio management—things like a specific portco’s burn rate or product-related KPIs—are often too granular for many LPs. PitchBook warns against “flooding LPs with frivolous or irrelevant data points” and instead recommends that you “proactively stay connected with LPs and share information that could be value-adds”.

It’s important to have the conversation to ensure what you’re sharing meets what they want to see. LP reporting can differ by industry and firm but these common standards are a useful place to start:

  • KPIs that are specifically tied to the goals of your LPs like social impact, support for local ecosystems, or demographics of founders backed.
  • Portfolio valuation updates, the number of deals currently being evaluated, and the number of deals the fund has closed.
  • Highlights and lowlights: portco IPOs, big award wins, or major deals for your team like closing on a fast-growing company. On the flip side, updates on poor-performing portfolio companies, bankruptcies, and other disappointing exit-related news that directly affect the ROI of the fund.
  • Feedback from portfolio companies.
  • Requests for support or introductions your firm needs.

Use tools that streamline LP reporting

Firms using Affinity benefit from Formula Fields, Collaborator Seats, and Affinity Analytics to create more robust LP reporting.

Formula Fields

Use Formula Fields to conduct simple calculations (add, subtract, divide, multiply, and mean) across multiple fields in Affinity lists so that you don’t have to take data out of Affinity. Formula Fields offers a more automated and accessible approach to save you time, so you can focus on gathering the insights LPs need. 

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Collaborator Seats

Collaborator Seats enable you to securely share Affinity lists–with real-time data on people, companies, and deals–right from your CRM. Increase the visibility of and confidence in your fund strategy by sharing:

  • Deal lists with LPs
  • Detailed information about your thematic investing plans to show LPs that you’re actively fulfilling the commitments you made during fundraising rounds
  • Portfolio company insights and performance to show themes and performance
  • Opportunity lists with core insights for co-investors and advisors

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Affinity Analytics

Set up dashboards using enriched Affinity Data (like funding, firmographic, and growth data) along with manually tracked information, which can be automatically shared with LPs using Affinity Analytics. Reports can cover:

  • The performance of your deal flow
  • Progress in a specific theme of investing (like backing founders from underrepresented backgrounds or nascent industries)
  • Updates on ‘ex-portfolio companies’ to demonstrate the performance of companies that you’ve passed on

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Balance reporting on quantity and quality 

When creating value for portfolio companies that can be reported to LPs, it’s vital to showcase qualitative as well as quantitative outcomes. 

Brian Cashin, Vice President at Teamworthy Ventures, highlights this, saying: “If you can imagine the number of calls that a member of a venture investment team has in a given year, that number represents all the opportunities to find a new customer, a new partner, a new mentor, a new advisor, or maybe a new investor.”

The original intention for a connection may not reflect its final outcome. You may bring in a subject matter expert as a consultant, and find that person becomes a member of a portfolio company’s C-suite. It’s important to remain open-minded and perceptive to the needs of the firm and its portfolio companies as both are liable to change—proactivity is important, but so is being reactive if the right situation presents itself.

Put real numbers to the value of your network

Affinity’s Introductions Summary Report allows you to instantly pull data on the number of introductions you’ve made to support portfolio companies so you can visualize your firm’s impact to current and prospective LPs. Maintain LP confidence and likelihood of future investment with reporting that confirms your network’s ability to provide value to LPs and founders alike.

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The VC’s guide to fundraising in 2025
chapter 03

The use of AI within private capital is evolving rapidly. According to Affinity research, 85 of almost 300 dealmakers are planning to increase their use of AI this year. Keep reading for advice from early adopters about where to apply AI, and how to think about its implementation.

Ensure the system has a feedback mechanism

In order for firms to digitize effectively, feedback is essential. Andrew Cafourek, VP, Head of Technology, Anthos Capital describes this, saying, “As soon as you integrate human feedback into the loop, everything gets exponentially better… this is true for both AI and human intelligence.” 

Focus on using AI to drive efficiencies

The team at Speedinvest is exploring ways to integrate AI into fundraising and LP management so that the team can move more quickly. Using a VC copilot, Porenta shares that they are creating their own AI “that we can use across teams to really make things much more efficient because we're a big organization”. By capitalizing on the volumes of data at their fingertips, Speedinvest’s goal is to use AI to unlock new insights and efficiencies in the year to come.

The VC’s guide to fundraising in 2024
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Managing your fundraise with Affinity

Affinity for fundraising refines funding and LP management through familiar workflows, targeted reporting, and relationship strength insights that help you achieve your fundraising goals. 

Engage and close funding deals faster: The Affinity CRM was built for private capital, making it easy to manage outreach, remove communication barriers, and eliminate crossed wires.

Find the right new LPs: Relationship intelligence helps you secure and nurture new connections using a deep understanding of the strength and structure of relationships in your firm’s collective network.

Retain your best investors: Advanced analytics provide the data-driven insights to prove fund value, while activity alerts ensure communication consistency with active investors—and displays your firm's dedication to differentiation.

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